Privacy Notice for Students using Glasgow Careers

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to your use of the services available on the Glasgow Careers portal. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as your name, student number, email address, nationality, course details, year of study, appointment and event attendance. If you opt to receive vacancy alerts, these details are also collected. This is collected in order for you to book appointments, to access details about events, register for events, provide feedback and to access the jobs portal. We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is legitimate interest.

To deliver a Service that meets the University strategy and vision and to meet our mission, we have ascertained that the use of data is legitimate.

What we do with it and who we share it with

All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom. We also share details with GTI Media who are the suppliers of the Glasgow Careers portal.

Data that we share with GTI Media (providers of the Glasgow Careers portal) meets industry standard protocols and is managed in a fully secure online environment.

How long do we keep it for?

Your data will be retained by the University for 2 years after your graduation. This is aligned to our continued support post-graduation. After this time, data will be securely deleted.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or erased. You may also have the right to object to the processing of data and the right to data portability.

If you wish to exercise any of these rights, please contact the Data Protection Office

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).


Privacy Notice for Students and Graduates using Career Fair Plus

Privacy Notice for Students and Graduates using Career Fair Plus (also known as Careers Soft LLC) portal for participation in Virtual Careers Fairs hosted by the University of Glasgow Careers Service

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to your participation in the Virtual Careers Fair(s). This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as your location, your name, student/graduate email address and phone number. We will also collect the degree course that you are studying and your current year of study, or the degree that you have obtained and your CV. This is the maximum amount of data that we will collect. If you are only attending the fair, we will only collect your location data. If you request an appointment with an employer then all other data except your CV will be collected. When making an appointment you may elect to send your CV to the employer. If you do this, then that data is collected as well. We recommend that you do not include any data in your CV regarding any disabilities, ethnicity or other health data. We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is:

  • Consent – a consent clause needs to be included at the end of the privacy notice and
  • Legitimate interests – this is how we use limited data that you have provided the University to enable effective running of the virtual fair(s).

What we do with it and who we share it with

  • All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom, the supplier of the virtual fair platform Career Fair Plus, who are domiciled in the US, and employers that you engage with.

In addition,

  • Data is transferred outwith the European Economic Area (EEA), as Career Fair Plus are domiciled in the United States of America. Careers Fair Plus privacy notices can be viewed here.
  • When downloading the App, we recommend that your links to social media are disabled so that your data is not obtained by these operators.
  • The video content of an appointment is facilitated by a company called Whereby. Your data is never shared with them. Your appointment is not recorded.
  • Appointments held by telephone are not recorded.

How long do we keep it for?

The University of Glasgow will not be retaining any data. Your data is being collected by Career Fair Plus. We are instructing them to destroy all data immediately after each fair. At this time, data will be securely deleted. Data is also being passed to any employer that you have an appointment with. We will be requesting that all data that they hold about you is also securely deleted immediately after the fair(s) and that they confirm to us that they have done this.

What are your rights?*

You can request access to the information we, Career Fair plus and the employers, process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or erased. You may also have the right to object to the processing of data and the right to data portability.

Where we have relied upon your consent to process your data, you also have the right to withdraw your consent at any time.

If you wish to exercise any of these rights, please submit your request via the webform or contact the University Data Protection Office

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)

I consent to the University and their supplier processing my personal data for the purposes detailed above.

 

 


Privacy Notice for Students & Graduates using Graduates First

Privacy Notice for students and graduates using Graduates First

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to you using and accessing Graduates First. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

Graduates First are collecting your basic personal data such as your name, email and optional data like gender, age, ethnicity and course in order for you to participate in practice sample graduate recruitment tests that are reflective of those currently used in the graduate recruitment market. The data collected is what is needed in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is

  • Legitimate interests

What we do with it and who we share it with?

We do not have access to any of your personal data that you supply to Graduate First.

How long do we keep it for?

As we do not have access to this data we are not keeping it.

What are your rights?*

You are able to request access to, copies of and rectification or erasure of personal data and to object to processing directly from Graduates First.

You can request access to the information that they process about you at any time. If at any point you believe that the information they are processing relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or erased. You may also have the right to object to the processing of data and the right to data portability.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)


Privacy Notice for Students attending Careers Service Virtual Events hosted on Remo

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to you participating in a virtual fair hosted by Remo. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as name, email address and student number, when you log in via the Single Sign On. If you create an account direct with Remo or via the Google Single Sign On, the data that you provide including your name and email address, will be shared with those organisations. This is in order for you to participate in any virtual event run by Careers and Global Opportunities hosted on the Remo platform. We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is

  • Contract – as we have contract with Remo

What we do with it and who we share it with

All the personal data you submit, if using the Single Sign On option, is processed by staff at the University of Glasgow in the United Kingdom.

If you create an account with Remo or use the Google Single Sign On option then your data is shared with them.

In addition,

  • If you do not use the University of Glasgow Single Sign On option then your data is transferred outwith the European Economic Area (EEA), to the United States of America.

How long do we keep it for?

Your data will be retained by the University for up to five years after your graduation. After this time, data will be securely deleted.

What are your rights?*

You can request access to, copies of and rectification or erasure of personal data and to object to processing. If you create an account direct with Remo you can delete this at any time.

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability.

If you wish to exercise any of these rights, please submit your request via the webform or contact the Data Protection Office

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)